Because this scenario will remove the sensitivity label from the document, the option will not be available if your organization uses mandatory labeling.
Print to PDF: This workflow does not support the retention of sensitivity labels. This also allows Office to evaluate and apply sensitivity labeling policies to the source Office file during the Save operation, such as applying default labels or enforcing mandatory labels. Consider saving any unsaved changes to your source Office document before creating the PDF, which will keep the source and output files consistent. When using encryption, only users who are authorized to access the source Office document will have access to the PDF created from that file. When you create your PDF, Office will apply the same sensitivity labels to the PDF’s metadata, add the visual markings to the PDF content, and apply any encryption. As long as your source file is labeled, no other action is required to keep your organization’s content secure. Any existing sensitivity label assigned to your Office document will now automatically be applied to a PDF you create from it in Office. Open the PDF in a supported viewer and verify that its protection matches the source document.įor the latest information on this feature, see the product documentation. To create a PDF from the document, use one of the following Office workflows:ģ. To apply sensitivity labels to your document, click the Sensitivity button on the Home tab, and then click the sensitivity label you want.Ģ. Without requiring any additional configuration from compliance or system administrators, you will automatically be able to assign the source file’s label, marking, and encryption to your PDFs created from supported Office files. We’re now extending this functionality, allowing you to use these labels to protect PDFs created using Word, Excel, or PowerPoint for Windows. 
Within Office apps, built-in sensitivity labels were previously limited to Office documents. Many organizations rely on sensitivity labels from Microsoft Information Protection to help you classify and protect important organizational data, while also making sure that productivity and collaboration isn’t hindered.
I’m excited to share that we’ve heard your requests, and we’re now extending these protections to PDFs created with Office apps. Hi, Office Insiders! My name is Peter Frem, and I’m a Microsoft Product Manager who helps organizations avoid data leaks and unauthorized access.
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